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Policy-based Encrypted Email

An easy way to encrypt outgoing emails across your whole organization:

  • Content filtering and scanning of all outbound email
  • Centralized control over policies for which emails require encryption
  • Reduced risk of confidential data loss
  • Improved compliance with federal regulations like HIPAA
Policy-Based Encrypted Email
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Automatic:

Enforces compliance based on pre-defined policies and rules. Reduces human error and minimizes the risk of security breaches.

Comprehensive:

A critical piece of your company’s overall privacy strategy. Allows you to monitor email content, identify confidential information leaving your company and track where it is being distributed. A powerful compliance tool for organizations in the health care, legal and finance industries or operating in states with privacy protection laws.

Easy to manage:

Add directly through the HostPilot® Control Panel and manage policies through the Encrypted Email management console.

Easy to use:

No additional software or plug-ins required. Send an email to any recipient.

You determine which regulations affect your business and which users you need to control. We host and manage the hardware and software to enable the encryption/decryption process and manage digital identities. We also provide a powerful web-based administration console from which you set, review and customize your organization’s privacy policies and administer users.

Jumpstart your efforts with a wide variety of commonly used rules, dictionaries, and expressions or create complex rule chains to suit your organization’s unique needs. In addition to encrypting messages, you can monitor all messages and reject those that do not comply with company policies and procedures. Our analytics tool tracks every message that’s been processed and provides summary diagrams and detailed searchable reports.

We also offer user-level Encrypted Email which allows individual employees to select which emails they’d like to fully secure from their desktops.

Helps you comply with federal and state regulations, including:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • California Security Breach Notification Act (SB 1386)
  • Massachusetts Encryption Law (201 CMR17.00)
  • Sarbanes-Oxley Act (SOX)
  • Gramm-Leach-Bliley Act (GLBA)