How Email Archiving protects intellectual property


The other day, I read a very surprising statistic from Gartner: that 80-90% of a business’s intellectual property is stored in your email.

I scoffed when I read this. But then, at almost the same moment, Outlook dinged to announce an email from Scott, our CFO, with a spreadsheet containing our 2014 budget.

And I got it. Our strategies, our operations, our procedures, our security details, our budgets, our salaries—all our proprietary data, discussions and decisions are there in Exchange.

Which is yet another argument for Email Archiving.

Most people know that Email Archiving is essential for companies in regulated industries. That’s because archiving is mandated by HIPAA, SEC/FINRA and a number of other regulations.

But did you know that Email Archiving also helps you protect your intellectual property? Here’s how:

  1.  It captures all your mail traffic. Email Archiving automatically captures and stores every email sent and received by every mailbox that has activated this service. This includes emails sent across mobile devices and the Outlook Web App as well as those sent via IMAP or POP accounts.
  2. It makes all your data easily accessible. Archived email can easily be searched. Users can search their own email, while administrators can search across the company. You can even search within 500+ attachment types to find the information you seek.
  3. It preserves the contributions of former employees. Every business has turnover. With Email Archiving, you retain the ability to search through deactivated accounts to find critical information and keep projects moving forward.
  4. It helps you find leaks. Our WORM-compliant media assures long term, tamper-proof storage. Which means that employees who accidentally or deliberately leak intellectual property via email cannot cover their tracks.
  5. It simplifies disaster recovery. With Email Archiving, your entire history of email-based intellectual property is stored in our tamper-proof archive—regardless of what happens in the outside world.

If you’re interested in protecting your intellectual property, learn more about Email Archiving. Our contact us at 800.379.7729—we’d be happy to discuss it with you.

About Kirsten Barta

Kirsten Barta is Sr Marketing Communications Manager at Intermedia