Co-editing SecuriSync® files with Office Online – the future of collaboration is now

Who do you collaborate on files with?  If you’re like me, you collaborate with team members, senior managers, cross-functional teams, and even business partners and vendors.  And you may also be like me in that everyone has their own way of editing documents, some of which are pretty inefficient.

The good news is that there is new technology that helps streamline and improve the way that multiple collaborators work on files called “co-editing.”  Enabled by online versions of productivity software, like the Office Online feature of Office 365®, co-editing offers many time-saving benefits for collaborative work teams.  Let’s look at a few:

No more waiting

If you use any type of collaboration service, you’ve probably confronted the “waiting for someone to finish editing” situation.  A file is locked and you have stand by before making your edits.  If you’re in a hurry or juggling multiple projects at once, waiting to edit a file can seriously slow you down.  And if you don’t use a file collaboration service, you’re probably passing versions of files back and forth via email, or spending time merging comments from multiple collaborators, neither of which are very efficient. With co-editing, multiple people can edit the file at the same time, without creating conflict copies or overwrites.

Changes happen in real-time

When multiple people are working on a file, it can sometimes be hard to tell what edits were made.  Only Word offers a “Track Changes” feature, and even that can be difficult to manage when many different people are editing.  Neither Excel nor PowerPoint offers a way to track changes in-line.  With co-editing, which works with the online versions of Word, Excel, and PowerPoint, you can view the changes being made in real-time, as they’re being made.  Each change is tagged with the collaborator’s name, providing a visual reference.

Comments and changes together in one place

Another frequent frustration of collaboration is that feedback is sometimes provided in an email or document separate from the file being edited.  Going back and forth between edits and the document can be time-consuming and could lead to not including critical feedback.  With co-editing and Office Online, changes and comments are stored together in one place. Word, Excel, and PowerPoint all provide easy-to-use, intuitive comments functionality.

If you’re still not sure how co-editing might work, watch this short video to see it in action.

Join our webinar to learn more about SecuriSync and Office Online

SecuriSync now works with Office Online, bringing co-editing features to SecuriSync’s business-grade backup and file sharing service. You can learn more about SecuriSync and Office Online at a live webinar,  Tuesday, December 13, at 2 p.m. EST.  I hope you can join us.

Office in the Cloud and SecuriSync are either registered trademarks or trademarks of Intermedia.net, Inc. in the United States and/or other countries. Microsoft, Excel, Office 365, PowerPoint, and Windows are either registered trademarks or trademarks of Microsoft Corporation

About Kirsten Barta

Kirsten Barta is Sr Marketing Communications Manager at Intermedia