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5 Ways Hosted VoIP Improves Productivity in the Workplace

The workplace has evolved significantly in the last decade. Employees no longer have to be tethered to their desks in order to be productive. The workplace ecosystem now includes millions of remote workers as well as employees that are always on the go. This change means that communication tools must support the new workforce – communication tools like VoIP. Hosted VoIP can improve productivity in the workplace, empowering employees to communicate on their terms, and get more done.

Why Does Hosted VoIP Contribute to Productivity?

One huge benefit of VoIP is that it provides a single platform for communication. Your team may currently be managing multiple apps, which certainly doesn’t contribute to productivity. With one central hub, communication can be streamlined and simplified. Hosted VoIP lives in the cloud, so as long as you have an internet connection, then you have the same call quality and features as you would if you were sitting in the office.

Hosted VoIP is only one aspect of a unified communication and collaboration platform, which allows for chat, video conferencing, screen sharing, and file sharing. With a fully integrated suite of communication solutions, higher productivity is easily within reach.

How Hosted VoIP Delivers a More Productive Workforce

Nurturing a more productive workplace requires a company culture that supports it along with the right tools. Here are five ways hosted VoIP improves productivity in the workplace.

Greater Mobility Equals Greater Productivity

Hosted VoIP facilitates access even away from the office. In a world that’s shifting towards telecommuting – which by the way, can equate to more productive workers as well – to remain competitive in your industry, and to attract and retain talent, you must offer mobility.

Workers can communicate and collaborate with others with ease with hosted VoIP. They can also respond to and connect with customers quickly and without limitations from their home office.

Real-Time Responses

Legacy phone systems have multiple features that were designed to help users save time and effort, like call forwarding. However, those aren’t portable. Hosted VoIP takes those features and improves on them – by supporting automation of voicemails to email, for example. Should you miss an important call, you don’t have to bother with the voicemail as the message is already in your inbox and can be forwarded to another party if needed. Responding immediately to urgent matters helps you better support customers and resolve issues in real-time.

Enhanced Collaboration

Your company thrives when employees collaborate to solve challenges and develop new ideas. However, collaboration doesn’t mean all parties have to be in the same room. Your team may be spread all over the world, and that’s okay because hosted VoIP allows you to collaborate without restraints.

Your team is connected on one network and can work together in a number of ways through virtual meetings and instant messaging. As noted, hosted VoIP is one aspect of a larger unified communications and collaboration platform. Beyond just being able to communicate easily, which enhances collaboration, you can also expand on features that enable better teamwork, such as the ability to share and work on documents simultaneously.

Easy Integrations

Technology powers your workforce. Across your organization, you may employ many different technology platforms that your team needs to do their job every day. With hosted VoIP, you can integrate many of those. It works seamlessly with other cloud-based applications, allowing you to manage multiple functions via one system.

For example, you can integrate with your customer relationship management (CRM) software to better track customer behaviors and interactions. Plus, your customer-facing employees will have information about that client at their fingertips, improving the customer experience. These employees will greatly appreciate not having to switch back and forth between programs, making them much more efficient.

Consistent Reliability

If your organization is using analog phones, what will you do should service go down? What’s your backup? What’s your business continuity plan? It’s hard to answer these questions when you must depend on antiquated systems. Hosted VoIP has greater reliability than legacy phone systems. You can’t be productive when your system is down, and that’s why so many businesses depend on hosted VoIP for communications.

Does Your Communication Platform Hinder or Help Your Organization?

Upgrading to a hosted VoIP solution will clearly be an aid to productivity and efficiency. Using dated communication platforms, on the other hand, is a massive hindrance, impacting not only productivity but also the customer perception of your business..

VoIP is the foundational technology for a unified communications approach – the direction you want to take your business in in 2020. Improve productivity today by checking out our VoIP solution, Intermedia Unite.

About Darcy Mekis