The top 5 reasons to adopt an email archiving solution
Almost every business uses email to communicate both internally with colleagues and externally with customers and business partners. An average office worker receives 121 emails a day and sends out 40. It’s also not surprising that a lot of a company’s intellectual property is commonly contained within an email or other messaging systems.
With so many messages and electronic files being sent, businesses can’t afford to ignore security and the preservation of email data. Unfortunately, email archiving is one of those tasks that is often overlooked by organizations. Not only is archiving email a business best practice, for a number of industries, it is also a legal requirement.
Here are the top reasons why your business needs to adopt an email archiving solution today:
KNOWLEDGE AND STORAGE MANAGEMENT
Considering the amount of valuable data stored in your employees’ inboxes, it won’t be long before you run out of storage space. In turn, this can compromise email performance and other business applications. Storing data in an email archive can cut costs associated with email storage fees, while still ensuring access to all your email, should you need to retrieve any of the data. Powerful eDiscovery features that are built within email archiving turn your archive into knowledge repository where you can quickly search and locate needed information.
Events that compromise the security of your data can happen unexpectedly. Every business needs a disaster recovery plan that includes quick access and restoration of email data to keep your businesses going. Email archiving will help to protect your organization from data loss and ensure that your business is up an running in no time.
COMPLIANCE AND REGULATIONS
Maintaining compliance isn’t just for regulated businesses, but if you’re in a regulated industry like finance, legal services, or healthcare, email archiving helps you to meet compliance requirements. Failure to meet these requirements can lead to hefty fines, as would be the case for audit failures. It makes financial sense to choose a tamper-proof email archiving solution that will help you stand up to judicial scrutiny.
IMPROVED USER AND IT PRODUCTIVITY
How many requests does your IT department get to help employees restore lost email? And how long does an employee need to wait for this information to be restored? Empowering your employees with an email archiving solution and eDiscovery tools can help your organization move faster and free-up your IT department to focus on other tasks.
Nearly 82% of US businesses will be involved in some type of litigation that often requires them to produce tamper-free evidence to courts. An email archiving solution can significantly cut the time your IT and legal staff will spend looking for what they need, therefore cuts costs associated with eDiscovery.
Email archiving is a great tool to provide you with peace of mind through safe, long-term preservation of all inbound and outbound email. Once you decide to deploy an archiving solution, you may want to consider archiving all of your previous email communication to make sure that it’s safe and searchable.
Not all vendors will offer to archive your email history free of charge and ingesting terabytes of data in an email archive can be daunting and expensive. Now’s the perfect time to take advantage of our limited time offer of unlimited data ingestion when you deploy email archiving with Intermedia.