Using the templates, Email Encryption subscribers are able to select from among a pre-built list of rules to determine which emails contact protected health information (PHI) and need to be encrypted.
Our HIPAA-compliant templates include pre-determined compliancy code sets, keywords, and policies built from the most current industry information, including:
Current Procedural Terminology (CPT) - American Medical Association’s CPT® codes and their descriptions are the most common form of communicating a health-related service
International Classification of Diseases (ICD) – The most common form of communicating a disease or condition. Both 9th and 10th Clinical Modifications are included (ICD 9/10 CM)
Health Care Common Procedure Coding System (HCPCS) - The common form of communicating ancillary services and supplies that are billed to third party insurers
National Drug Codes (NDC) - the common codes for medications that are prescribed or ordered. The Food and Drug Administration (FDA) and Centers for Medicare and Medicaid Services (CMS) mandate the format for NDC codes
Claims Adjustment Reason Codes and Remark Codes (CARC/RARC) - the most common standards used by health insurers to describe a payment made for a service line that has been submitted on a claim
Inpatient Fee For Service Codes (FFS) - These codes are used to designate inpatient fees incurred by a patient
National Provider Identifier (NPI) - NPI is a unique 10-digit code number that the CMS issues to registered healthcare providers in the US and is used by payers such as insurance companies to issue payment to the provider
US Social Security Numbers – Social Security Numbers have become a de facto form of national identification and historically used in health care related activities for ID purposes
Protected Health Information (PHI) - Keywords indicating a likely inclusion of some PHI
The templates are updated quarterly to ensure the most up-to-date HIPAA information is included.
The HIPAA templates are only available from Intermedia. They are included at no additional charge with our policy-based Email Encryption service.