... despite the risks to compliance, data breaches and worse. Take our quiz to learn if your cloud solution is “just right."
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The Goldilocks Principle, although named after a fairy tale, is a serious scientific concept that refers to the “just right” balance between two extremes. Here’s an example: astronomers call Earth a “Goldilocks planet” because our distance from the sun is just right. If we were any closer, we’d be too hot to sustain life. Any further, and we’d be too cold. We’re very lucky to be in the Goldilocks zone.
So what does the Goldilocks Principle have to do with cloud file sharing?
It’s all about the balance between IT control and ease-of-use, which has to be just right.
Employees, like water, will tend to flow around an obstacle. If your corporate file sharing service is too rigid for them, then they’ll just use personal-grade storage services such as Dropbox or Google Drive.
And this poses a serious security risk. A business might face data theft, regulatory compliance failures, inability to conduct eDiscovery, or other problems. Unfortunately, as industry data shows, this problem is already bad—and it’s getting worse.
At a 100-person company, that’s at least 103 personal accounts where company data is stored. Think of what this means if you need to collect files for legal eDiscovery.
Why do employees use personal services?
Source: McAfee and Frost & Sullivan, who found that more than 80% of survey respondents admit to using non-approved cloud apps in their jobs.
And what about when these employees leave the company?
Are you still in compliance with data protection rules?
Does ex-employee access constitute a breach?
Do you have to notify your customers or the authorities?
Is your business at risk? Take this quiz to find out.
What’s in a "just right" solution?
Hard to use
On Premises Solutions:
Too many clicks away from the files (VPN)
No access from mobile devices
Not enough granularity of sharing permissions
Easy to use
Robust IT control
Partial, insecure encryption
No remote wipe
Manual decommissioning of ex-employees’ data
A “just right” file storage solution gives your employees all the features and functionality they can get from their favorite consumer-grade product while also providing business-grade security and control to your IT staff.
Necessary features for end-users include:
Sharing files with groups and external users
Easily accessing files from virtually any computer or mobile device and, from any location
Setting file sharing permissions for folders, sub-folders, and files
Necessary features for IT admins include:
Remotely wiping company data off lost or stolen mobile devices
Provisioning and deprovisioning users quickly
Controlling external sharing and sharing permissions