INTERMEDIA’S 2018 WORKPLACE COMMUNICATIONS REPORT

How Technology is Redefining the Workplace, Workday, and Workforce

New research from Intermedia looks at how companies can utilize technology to foster a more collaborative, productive, and accessible workplace, all while helping to attract and retain top talent.

With millennials now making up the largest generation in the U.S. labor force and the gig economy estimated to grow to 43% by 2020, the definitions of both “workplace” and “workday” are shifting.

What does this evolution mean for businesses today? To find out, Intermedia surveyed 1,000+ U.S. knowledge workers about their preferred tools for sharing information, as well as where, how, and when they choose to work.

How Technology is Redefining the Workplace, Workday, and Workforce

THE REPORT HIGHLIGHTS A NUMBER OF KEY FINDINGS AND INSIGHTS, INCLUDING:

How advancements in technology have altered employee expectations

What technologies are moving from “nice-to-haves” to “need-to-haves”

The impact tools have on helping (or hindering) work/life balance

Ways organizational leaders are doing things differently from others at work

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Mobile work applications are redefining “office hours”

As a result of the continued proliferation and rapid adoption of mobile applications, employees are constantly on-the-go and getting work done outside of the office.
Mobility no longer means access to just email and mobile phone service – it now includes everything from chat, to video conferencing, to file sharing, to project management.

71%

agree that mobile applications give them peace of mind on where their work projects stand

66%

feel work apps allow them to be more efficient

OF ORGANIZATIONAL LEADERS
believe that adding work applications to their mobile phone has made them more productive in their job

77%

OF ORGANIZATIONAL LEADERS
download applications to their phone for work purposes

1/3

Mobile applications have changed the way workers approach their commute

Instead of waiting to get into the office, workers are now leveraging their commutes as another opportunity to get work done:

car
51%

of respondents begin their workday (e.g., checking emails, taking calls, etc.) on their commutes before reaching the office

Reading
Of this group:
19% 35% 39% 54%

say working during their commute helps get the day started on the right foot

work during their commute to be more efficient with their time in the office

say the work completed on commutes allows them to spend less time in the office

of organizational leaders highlight the value of utilizing time spent in-transit

72%

Workers are trying to find the right balance

OF KNOWLEDGE WORKERS
limit the number of work applications they have on their mobile phones to avoid becoming overwhelmed, highlighting the value employees place on work/life balance even in an increasingly connected world

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Mobility tech is influencing employee attraction and retention

Technology that enables greater mobility is now becoming a big consideration when potential employees accept job offers. In fact, the following percentages of survey respondents say they would not take a position if a company didn't offer communications tools such as:

30% 28% 27%

MOBILE PHONE

VIDEO CONFERENCING

INSTANT MESSAGING

Video conferencing is becoming more common

1/5 22%

OF KNOWLEDGE WORKERS USE IT DAILY

OF ORGANIZATIONAL LEADERS PREFER VIDEO CONFERENCING TO:

20% 18% 11%

EMAIL

LANDLINE PHONE

MOBILE PHONE

Video conferencing also plays a critical role in helping companies and their employees save travel time and money

75% 59%
When considering their experiences over the last three years:

OF ORGANIZATIONAL LEADERS
say their work travel has been reduced due to expanded video conferencing capabilities

OF KNOWLEDGE WORKERS
say they always prefer using video conferencing over work travel

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Email still reigns as a high-value communication and collaboration tool

While tools like chat and video conferencing have become more prevalent, email isn't going away.

87% 64%

of respondents agree that email is the primary mode of communication within their organization

consider email to be part of their organization's unified communications toolset

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Because email is still such a critical part of how businesses operate, it's important that organizations provide solutions that fully integrate email and file sharing with tools like video and web conferencing, voice solutions, chat and mobile applications. Effective communication and collaboration serves as the backbone of business success. By creating a more seamless experience, companies not only improve productivity, but also become more agile and are able to better adapt to changing employee expectations and needs.

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IRINA SHAMKOVA,
SVP OF PRODUCT MANAGEMENT, INTERMEDIA

2/5 40%

Virtual assistants and voice-activated tools are coming to the office

Just as personal assistant apps and voice-activated tools have entered our personal lives, it won’t be long until they become the norm in our work lives

knowledge workers say voice-activated virtual assistants would be helpful in a work setting for efforts such as:

calendar updates and voice prompts for calendar reminders

taking notes based on conversations

transcribing voice prompts into text to be sent in emails

OF MILLENNIALS
indicate that it would be helpful to launch video and voice meetings via voice-activated technology

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As technology continues to advance and facilitate the future of work, it’s time for organizations to recognize the future of employee expectations as well. From mobile applications to video conferencing to email and voice assistance, employees want technology that works for them, not the other way around. Organizations that create a work environment that leverages the unified communications technologies that employees want to help them all work together seamlessly will be the ones that succeed in their digital transformation. As a result of removing location restrictions, companies can also experience a direct positive impact on their ability to recruit, hire, and retain top talent.

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COSTIN TUCULESCU,
VP OF COLLABORATION PRODUCT, INTERMEDIA

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