Why Dropbox Isn’t Secure Enough for Business

When it comes to sharing photos and storing family recipes, Dropbox is wonderful. That’s why it’s so popular with consumers.

But because people are so used to using it at home, millions of users have brought Dropbox into their work environment. According to Osterman Research, Dropbox has found its way into 70% of companies.

And this is a problem. Because, when it comes to business, Dropbox’s consumer roots show through.

It’s not right for business. In fact, Dropbox ended up on Bloomberg BusinessWeek’s list of top banned apps because there are many file management use-cases for which Dropbox will actually leave you vulnerable.

Here are 5 reasons why Dropbox may not be suitable for your office

1

It Has No Control or Visibility

With Dropbox, IT administrators can't control which users are syncing files. Nor can they control who has access to shared files. Dropbox does not allow companies to View an audit log, so if sensitive data is leaked, admins have no way of knowing who may have accessed it. What‘s more, Dropbox doesn't provide remote wipe—so if an employee’s laptop is stolen, IT can't remotely remove Dropbox data like they can remove Exchange data.

2

Users Can't Set Granular Permissions

Business users collaborate on files differently than individuals. Business collaboration requires granular control over permissions to ensure appropriate access levels for dozens of collaborators and stakeholders. This protects against accidental overwrites or deletions, but it also preserves security and secrecy. In this regard. Dropbox falls short; it doesn’t let you customize read and write privileges for individual users.

3

No Guarantees Around Reliability Or Service Uptime

Dropbox has no uptime guarantee. None. Offering a service level agreement assures customers that their business won‘t be interrupted by states of downtown or data-loss. If Dropbox can't guarantee any type of reliability or service uptime, how can they guarantee that your data is available when you need it? Make sure your data has guarantees around uptime and reliability when choosing a file sync and share service.

4

You Can't Set Different Sharing Permissions For Sub-folders

Sometimes a subfolder will contain data that shouldn't be shared with everyone who can access the enclosing folder. But Dropbox doesn't let you specify permissions for sub-folders. To protect your data, you're forced to redo your entire folder structure. A business toot should adapt to your business processes, not force you to change them.

5

Data Encryption Is Limited

If you're storing financial reports, strategy documents or competitive analyses, you want them protected. But Dropbox has limited encryption and security features that can leave customers’ data exposed. Your data is Sitting on the same public cloud next to content from millions of other users, without adequate isolation.

Provide users with a better alternative

Employees love Dropbox so much because it’s so simple to use. Which means an out-and-out ban on Dropbox probably won’t be effective in your organization. In fact, IT is often unaware when employees start using Dropbox, so a ban may just drive users underground and increase the risks that much more.

To get the behavior you want out of your users, you need to provide file sync and share tools that enable the exact same functionality—but without the business risk. When it comes to getting employees to drop their Dropbox, the user experience is key.

SecuriSync from Intermedia provides an easy-to-use experience without sacrificing security

Intermedia designed SecuriSync with both the end user and the IT admin in mind. SecuriSync has an easy-to-use interface for storing and sharing files that works with Macs, PCs and mobile devices. Employees can quickly access their important files from anywhere, at any time. And when groups are sharing content, individual users can lock content for editing so that version control is maintained and important data isn’t lost.

SecuriSync also provides the security features and IT control that Dropbox lacks. Data is encrypted at-rest and in-transit. And each account is protected by a unique encryption key. IT admins can control how data is shared externally and can remotely wipe company data from mobile devices.

Comparing SecuriSync to Dropbox

Here are some feature-by-feature comparisons between SecuriSync and Dropbox to give you the full picture of their differences.

Syncing and Sharing Features

Features SecuriSync Dropbox
Business Personal
File and folder sync and share
Apps for PC, Mac, iOS, Android, BlackBerry
Unlimited file size
Activity feed
Multiple folder permission levels

Co-owner, modify & view

X X
Microsoft Office integration

Save as, share, lock, and restore previous versions

X X
Microsoft Outlook integration

Share any file with SecuriSync, configure settings

X X

Content Protection Features

Features SecuriSync Dropbox
Business Personal
Lock files for editing X X
File version history
Set different sharing permissions for sub-folder X X

Security and Reliability Features

Features SecuriSync Dropbox
Business Personal
Data encryption

Unencrypts files for duplication

Unencrypts files for duplication

Account-level encryption key X X
Device management with remote wipe X X
99.999% SLA X X

Integration Features

Features SecuriSync Dropbox
Business Personal
Active Directory integration X
Integrated control panel to manage all cloud services X X
24/7 support X X
Comprehensive compliance and security capabilities

Clearly, SecuriSync provides more security features than Dropbox and is truly made for business file sharing. Contact Intermedia for SecuriSync today or read our white paper to learn more about SecuriSync’s security features.

About Intermedia

Intermedia is a Unified Communications as a Service (UCaaS) and business cloud email provider hyper-focused on delivering easy-to-use and secure communication and collaboration solutions to SMBs and the partners that serve them. More than 110,000 business customers and 6,500 active partners rely on Intermedia for greater reliability and productivity. Intermedia’s broad yet tightly integrated suite of cloud applications is managed through one intuitive point of control, and Intermedia services are backed by a 99.999% uptime service level agreement (SLA). Offerings include cloud voice, web/video/content sharing and conferencing, chat, presence, file backup, sync and share, business email, identity and access management, security, archiving, and more.

Intermedia’s 360° approach to partner success makes it easy for channel partners to sell, set up, manage, and support the cloud while achieving strong margins and creating attractive new revenue streams through both branded and private label programs.

Intermedia is the only business cloud application provider to have twice been certified by J.D. Power for its superior 24/7 technical support in 2016 and 2017. For more information, visit Our Website, or connect with us on LinkedIn, Twitter, or Facebook.

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